Project Officer

About the FSTM

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine.
Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.

Your role

The Project Officer (PO) will strengthen the team of research facilitators (RFs) at FSTM. Reporting to the team leader, the PO will actively support project management for projects coordinated by FSTM (mainly EU projects). The recruited individual will focus on executing projects (post-award in research management) and will work closely with the RF team, the research project teams, and the faculty's financial controllers.

The PO will assume cross-functional responsibilities for project execution, specifically for non-FNR projects where FSTM is the lead partner. Furthermore, the PO should actively facilitate the workflow and research processes for non-FNR projects coordinated by the FSTM, ensuring efficient project teams and knowledge transfer within the teams, and streamlining research management for post-award processes.

The tasks and responsibilities will cover:

• Preparation of admin kick-off
• Support for the follow-up of coordinated projects, both from the administrative and financial point of view
• Coordination of the contractual needs for projects
• Will coordinate and provide support to the team for project reporting:
  • Evaluating eligibility of expenses
  • Pre-filling the reporting forms from funders
  • Provide guidelines and support on deliverables drafting
• Provide guidelines and support for efficient follow-up of projects
• Give support to the project team on the timeline and funder requirements

Your profile

• A master's or equivalent in one of the scientific disciplines of the University
• Deep knowledge of Universities' research culture
• A proven track record in project management
• Proven experience in research project management, especially for EU projects
• Ability to coordinate and support teams, build trust and develop know-how
• Team-oriented and comfortable with internationality & multidisciplinary
• Excellent command of English and fluency in French
• Excellent writing skills in English, ability to produce efficient texts in the context of EU strategy and research policy
• Open-minded, proactive, able to multi-task and flexible
• Welcoming and service-oriented attitude
• Curious and able to adapt to the ever-changing world of research management

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Project officer
• Job Reference: UOL06661

Please contact the team leader of the Research Facilitators team,