Professorial appointments specialist

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.
The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, of which 1,000 are doctoral candidates. With 300 professors, students have privileged access to world-renowned expertise.
Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

Professorial appointments and evaluations are a critical aspect of the university's success and reputation. Recruiting high-calibre professorial staff ensures that our institution maintains - and further develops - its high standard of research and education, fostering an environment of academic excellence and innovation. The University has created a new Office of Professorial Affairs to improve its ability to identify, attract and retain top academic talent to our faculties and interdisciplinary centres and build up a robust and strategic framework for planning and managing professorial appointments and evaluations. The mandate of the new office is to support and coordinate the planning and full life cycle of academic recruitment and promotions in interaction with all stakeholders and to further develop the processes for these and other professorial affairs activities.

As part of the creation of the new office within the rector's portfolio, the University is looking to initially hire for three roles:

• Team leader
• Professorial appointments and evaluation specialists (2 positions)

We're looking for people driven by excellence, excited about innovation, and looking to make a difference.

Your role

Reporting to the team leader of the Office of Professorial Affairs, you will develop a robust yet agile procedural framework to streamline appointment processes and ensure the smooth conduct of individual appointment processes, from profile development to offer. While you will be the primary responsible for activities related to appointments, you may also contribute to other professorial affairs activities.

You will bring specific expertise and be directly responsible for:

• With HR and dean's and director's offices, establishing regular reporting and dashboarding of professor appointment and evaluation activities to allow for real-time monitoring of activities and key performance indicators
• Working with the team leader to ensure and further develop the interfaces to the various services involved in academic recruitment (HR, finance, infrastructure) together with the Secretariat of the Board of Governors
• Contributing to the drafting and reviews of key policies and procedures with the top management, internal audit and across services, and ensuring updates of all relevant tools, and relevant guidelines and templates
• Managing multistakeholder projects in process design and system review/implementation in these areas
• Liaising with and advising faculty and centre leadership on all formal procedural matters related to professorial recruitments and appointments processes
• Ensuring key procedural steps for which the rector is responsible, and advising on all steps of relevant processes
• Drafting information material for management, employees, and external parties, and organising and delivering targeted information sessions

Your profile

• Ability to act as trusted advisor and sparring partner to top management
• Master's degree or equivalent by work experience; PhD is a strong asset
• Significant experience in an academic setting (University or research institute)
• Several years' experience working on themes of relevance to academic planning, institutional governance or HR
• Fluency in English and French are mandatory. Good understanding of German and/or Luxembourgish is a plus
• Exceptional organizational acumen, ability to communicate and adapt presentation style to different audiences
• Demonstrate adaptability, reliability, and positive attitude
• Adept project management capabilities, and very good analytical and problem-solving skills with orientation to detail
• Keen understanding of process design and development of fit-for-purpose tools
• Team player, able to work in an international, multidisciplinary and multicultural environment

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Quality and process specialist
• Job Reference: UOL06638

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