International Partnerships Team Coordinator

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.
The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, of which 1,000 are doctoral candidates. With 300 professors, students have privileged access to world-renowned expertise.
Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

Under the Vice-rector for Partnerships and International Relations, the International Relations Team Coordinator for Partnerships provides leadership and catalyses the efforts of the group of people working together to develop and prepare the University's international partnership agreements. He or she reports directly to the Head of the International Office. This involves providing support and feedback to the University management on international issues, discussing directly to potential partners, and concluding international agreements.

Key tasks of the Office include, but are not limited to, preparing and assessing agreements with international partner universities, administering and promoting Erasmus+ mobility projects, leading digitalization projects relative to Erasmus+ mobility, administering and promoting staff mobility, coordinating international visits to and from the University, promoting international opportunities for students and staff members, administration of international cooperation and capability building projects, coordinating the EURAXESS Luxembourg network and hosting the initiatives of the University of the Greater Region.

Your role

In agreement with your hierarchy, as International Relations Coordinator for international partnerships you will initiate, elaborate and prepare international agreements, as well as conventions with an international focus between the University of Luxembourg and national institutions. You will also participate in university-wide initiatives to raise the attractiveness of the university internationally. You will report directly to the Team leader for International Relations. Joining the University of Luxembourg is a unique opportunity to actively contribute to the continued growth of one of the most international higher education institutions in the world and to work surrounded by bright minds from 130 countries.

• Oversee the coordination of a team comprising 4 permanent (CDI) employees and 1 temporary (CDD) worker, all dedicated to prospective development projects
• Prepare orientation document and briefing notes on actual or potential partners as well as landscape description in targeted region
• In agreement with your hierarchy, explore possible partnerships and prepare development mission in accordance with the international strategy of the University
• Draft, negotiate internally/externally and lead administrative preparation of international agreements (e.g., student exchanges, dual degrees)
• Draft, negotiate internally (and externally in collaboration with Team leader) and lead administrative preparation of collaboration agreements with national institutions focusing on international higher education projects
• Identify, investigate and execute cooperation possibilities with foreign partners with regard to the internationalisation of the teaching and/or research of the university
• Manage several programmes and the associated budgets and if needed make proposals for improvement and implement them after approval
• Oversee the strategy and support Erasmus+ Erasmus+ Key Action applications
• Participate in university-wide initiatives to raise the attractiveness of the university mobility and scholarships programs
• Coordinate and oversee the planning, execution, and evaluation of IRO events
• Collaborate within the IRO team for the smooth operation of daily activities
• Participate in regular IRO team exchanges with the three faculties and relevant central services to ensure a dynamic student mobility and fruitful research and collaboration partnerships
• Draft briefings in preparation of international visits and international missions from and to the University of Luxembourg

Your profile

• Leadership, capacity to coordinate a group of people and a responsible attitude
• Master's degree in a field relevant to the position
• Several years of professional experience in international collaboration
• Knowledge of the Luxembourg higher education and research sector is considered an asset
• Experience in internationalisation of Higher Education frameworks such as student mobility, student exchanges, joint academic initiatives is considered an asset
• Fluency in English (written and spoken) and a good understanding of French. Knowledge of German and/or Luxembourgish are considered an asset
• Team-oriented, diplomatic and able to work in a multidisciplinary and multicultural environment
• Builds strong relationships and navigates effectively with diverse stakeholder groups (both internal and external stakeholders, including financers, students, embassies, ministries, senior management)
• Takes initiative in problem-solving discussions, offering solutions and working effectively within team to achieve common goals
• Articulate and Influential: Convey your skill in expressing ideas persuasively and making a positive impact
• The position may include travels abroad

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Team coordinator
• Job Reference: UOL06682

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