Administrative assistant

About the LCSB

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Luxembourg Centre for Systems Biomedicine (LCSB) is an interdisciplinary research centre of the University of Luxembourg.
We conduct fundamental and translational research in the field of Systems Biology and Biomedicine - in the lab, in the clinic and in silico. We focus on neurodegenerative processes and are especially interested in Alzheimer's and Parkinson's disease and their contributing factors. The LCSB recruits talented scientists from various disciplines: computer scientists, mathematicians, biologists, chemists, engineers, physicists and clinicians from more than 50 countries currently work at the LCSB. We excel because we are truly interdisciplinary, and together we contribute to science and society.

Your role

The assistant will provide high-level administrative support to research units and their researchers and will be part of the assistant team at the LCSB.

• Provide professional administrative support to managers
• Manage agendas and assist in resolving operational problems
• Provide complete and correct up-to-date information on relevant topics, guide through and follow-up on processes by collecting necessary information.
• Prepare and modify documents such as correspondence, presentations, reports, memos, etc.
• Take care of incoming correspondence and follow-up Schedule and coordinate meetings, appointments and travel arrangements
• Coordinate and process purchase orders, follow up on invoices and reimbursement of expenses
• Management of office supplies
• Update files, databases and other document types. Maintain complete and efficient records via electronic and hard copy filing system
• Monitor and review data for quality check and organize necessary steps
• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• Help prepare reports and other projects as needed

Your profile

• Higher Education degree or high school degree and equivalent professional experience in a comparable role
• 3 to 5 years of hands-on administrative support experience
• Service oriented mindset
• Tactful, and diplomatic team player who can handle sensitive information with the highest degree of integrity and confidentiality
• Fluency in English and French is essential. Knowledge of German is an asset
• Proficient in Microsoft Outlook, Word, Experience with SAP and IT affinities

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications must be submitted in ENGLISH and should include the following documents:

• Curriculum vitae (in ENGLISH)
• Motivation letter (in ENGLISH)

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Fixed Term Contract 24 Month
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Administrative assistant
• Job Reference: UOL06957

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