Administrative Assistant Fr-En (M/F)

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Administrative Assistant (M/F)

The Assistant will support the division’s teams in administrative and operational activities:

• Provide administrative assistance alongside the current assistant in place to support the strategy and coordination team as well as the IFS Unit as required:
• Coordination/organisation of meetings;
• Structuring, filing and archiving in GED, SharePoint and Smartsite;
• Updates and publications on the Intranet;
• Support the Unit in the administration of TA operations in particular project planning, data collection, correspondence to clients, follow-up of progress meetings;
• Support the Unit on internal coordination including follow up of internal processes (incl. non objections, archiving),
• Input into the relevant data systems and support for approval processes (ASApp, ASSC, MC Notes, external committees);
• If required, help the IFS team to manage the internal and external communication activities related to TA operations.

Votre profil

• Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) ;
• At least 3 years of relevant professional experience in providing administrative support;
• Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint);
• Excellent knowledge of written and spoken English and a good command of French;
• Knowledge of other European languages would be a significant advantage.

Competencies

• Strong sense of responsibility and initiative;
• Very good organisational skills;
• Rigorous and able to meet deadlines and priorities;
• Able to draft routine correspondence and edit materials;
• Good interpersonal skills;
• Excellent team spirit;
• Ability to work reliably and accurately under pressure;
• Flexibility and availability

This is an opportunity for a long term temporary contract, to start asap