Administrative Assistant - European Institution
Veröffentlicht am 13/03/2026
LHH Luxembourg
Our client, a Investment bank based in Luxembourg is looking for its future Administrative Assistant for their Operations department.
This will be a temporary contract of 2 months. Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.
LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.
Main responsibilities:
You will provide administrative and organisational support to a department in order to ensure the smooth day-to-day running of the team.
Your tasks may include:
- Preparing and formatting documents, notes and presentations according to internal standards
- Managing the distribution of documents and following up with colleagues to ensure deadlines are respected
- Tracking key deadlines for projects, reports and internal documents
- Updating and maintaining internal databases and electronic filing systems
- Supporting the organisation of meetings, presentations, seminars, conferences and business trips
- Managing calendar scheduling, phone calls, emails and document distribution
- Preparing letters and administrative documents, ensuring the correct approval and signature processes
- Finalising, distributing and archiving documents and reports
- Supporting the team and working closely with other administrative colleagues to ensure smooth communication and workflow
Your profile :
- At least 3 years of experience in administrative or secretarial support
- Experience in the banking or financial sector would be appreciated
- Strong organisational and coordination skills
- Ability to manage multiple tasks and follow deadlines
- High attention to detail and reliability
- Strong teamwork and communication skills
Technical skills :
- Excellent knowledge of MS Office (Word, Excel, PowerPoint)
- Comfortable working with databases and document management systems
Education :
- Secondary education, ideally complemented by a 2-year certification in secretarial studies, business administration or a similar field
Languages :
- Fluency in English, French and German (written and spoken)
To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia Michaux as soon as possible - CONFIDENTIALITY ASSURED.
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