Legal Assistant Mandarin & English M/F

Legal Assistant Company Secretariat - (M/F) – Mandarin Chinese and English Speaking

Company Description

As a Luxembourg-incorporated bank since 1979, together with the global presence of Bank of China Group, Bank of China Luxembourg has been successfully operating and continually developing its business over the years, and has contributed to the local and worldwide economic and social development. With 45 years of expertise and experience in the European markets, Bank of China Luxembourg extended its roots from Luxembourg to other European countries by setting up various branches in the Netherlands, Belgium, Poland, Sweden, Portugal, Greece and Ireland.

Taking into account the wide regional coverage across Europe and to further unify the brand image, in 2022, Bank of China Luxembourg changed its name to Bank of China Europe, together with the 7 cross border branches across Europe. In that same year, BOC Europe became the sole shareholder of Bank of China (Central and Eastern Europe) and Bank of China Serbia.

After years of remarkable efforts, the Intermediate Parent Undertaking (IPU) is established and BOC Europe will play an important role as the overseas headquarters in Europe, managing itself and regions covering 13 countries and 15 institutions, through integrated management and regional integration.

Bank of China Europe adheres to the guidance of BOC Group and continues to grow and expand its business coverage across the world, offering comprehensive business solutions to its clients worldwide with its globalized operations and diversified platforms.

Comprising of an international workforce with a multicultural background of 30 different countries and regions with over 600 employees, with common objectives and a strong brand name that is widely recognized within the financial sector and across various industries, Bank of China Europe is continuously focusing on promoting high-quality development.

Job Description

Legal Assistant Company Secretariat - (M/F) – Mandarin Chinese and English Speaking

Legal and Company Secretary Team (LST)

Job purpose:

Bank of China (Europe) S.A. offers an open term Legal Assistant position with the Legal and Company Secretary Team (LST); the successful candidate will have the opportunity to actively participate to the successful expansion of the Bank and further development of the Legal and Company Secretary Team, he/she will report to the Company Secretary and will participate, among others, to the company secretariat duties and various administrative tasks related to day-to-day work of the LST.

Responsibilities would be, but not be limited to, the following:

• Company secretariat: support the team in charge of the holding of the Board of Directors’ and its specialized committees’ and shareholder’s meetings including preparing and communicating agendas, supporting documents and minutes, and participating to the Board decisions’ implementation follow-up; participate to the appointment process and follow-up at supervisory and general management levels; support clerical duties related to the compliance of the Bank’s permanent files; participate to the maintenance of the corporate governance framework in compliance with applicable laws and regulations and according to the Bank’s needs; support the corporate governance coordination with the subsidiaries; provide assistance to the Company Secretary in his missions.
• General Administration of LST: support the team in charge of the general administration of the department including periodic reporting to Head Office (in Beijing), correspondence with the regulator(s), correspondence with cross-border branches, subsidiaries, Head Office, etc.

Qualifications

Profile (Technical Skills):

• Knowledge and practice of corporate business administration and of corporate secretarial matters (e.g. organization of decisional committees’ and/or board of directors’ meetings, AGM/EGM, trade register, etc.).
• Excellent clerical skills: attention to detail, strong written communication skills (particularly in Chinese and English languages), strong organization skills, computer literate.
• General knowledge of the banking environment.
• General knowledge of Luxembourg and/or Chinese law will be considered as an asset.

Profile (Soft Skills):

• Strong sense of dedication to work and quality.
• Excellent analytical, drafting and issue-solving skills.
• Able to work effectively under pressure.
• Excellent communication skills and supportive attitude.
• Prioritization skills and strong team player in multicultural environment.

Education:

• Master degree in law ideally in the field of corporate or banking matters, business or business administration (or equivalent).
• Certification in Company Secretarial & Governance Practice (ILA - Luxembourg) will be considered as a strong asset.

Experience

• Any previous relevant position will be positively regarded (e.g. law firm, bank, domiciliary company).

Language skills

• Excellent knowledge of Mandarin Chinese and English is mandatory, French and/or another language will be considered as an asset.

Additional Information

This position is based in Luxembourg and open with immediate effect. Should the above mentioned criteria match your expectations, please do not hesitate to visit us the the Moovijob Day fair in Saarbrücken.