Commercial Administrator – Service Backoffice m/f/x (full-time / part-time)

Commercial Administrator - Service Backoffice m/f/x (full-time / part-time)

WAAGNER-BIRO LUXEMBOURG - STAGE SYSTEMS

Waagner-Biro Luxembourg Stage Systems S.A. is part of the Waagner-Biro Stage Systems Group, one of the world's largest suppliers of stage technology, with headquarters in Austria. As one of the global market leaders, the company develops and installs stage technology systems for opera houses, theatres, music halls, multi-purpose halls, and cruise ships. The main focus at the Luxembourg location in Rodange is developing the safety-related control system for the stage machinery "Computer-Aided Theatre" (C⋅A⋅T), which uses state-of-the-art technology to control the upper stage and lower stage machinery in more than 200 venues worldwide.

In order to strengthen and further expand our service department, we are looking for one or more commercial administrators for the service back office.

TASK DESCRIPTION

• Order processing from quotation creation through order acceptance to invoicing
• Communication and coordination with clients, partners and subcontractors related to offers, purchase orders and planning
• Coordination and follow-up of tasks with other internal departments (logistics, procurement, repairs, project management)
• Monthly international invoicing of customer contracts
• Procurement, coordination, invoicing and payment approval for external service providers
• Procurement and coordination of logistic services
• Preparation of information (Excel) and reports for service management and internal departments
• Preparation of evaluations for controlling (invoicing, key figures, capacity utilization)
• Contribution to the development and optimisation of back-office processes and internal workflows
• Assumption of organizational tasks (events, travel bookings, assistance to managers)

OUR REQUIREMENTS

• Commercial training or Bachelor's degree in business and management
• Experience in dealing with international invoicing and the international application of VAT and other tax areas
• Experience in the special features of public sector invoicing is desirable
• Knowledge in the review and drafting of supply and service contracts is desirable
• Structured, independent, and autonomous working style
• Willingness to acquire new knowledge
• Good knowledge of MS Office applications
• SAP knowledge desirable
• Proactive and independent way of working and hands-on mentality
• Distinct social competence and communication skills
• Very good knowledge of German, English, and French
• Good documentation and reporting skills
• Working experience with ticketing systems is desirable

OUR OFFER

We offer a permanent position in full-time or part-time (from approx. 30 hours per week) with an attractive gross salary according to your education and professional experience, as well as the advantages of an international company with headquarters in Vienna and locations in Europe and Asia.

Training and development opportunities as well as an exciting, multicultural project environment and cooperation in a team with outstanding expertise are part of the working environment.

A varied and challenging job with a lot of creative freedom and the opportunity to work independently and take responsibility for the success right from the start.

We also offer you the opportunity to work from home for up to 50% of your working time once you have completed your induction period.

BE PART OF SOMETHING BIG!

A career with Waagner-Biro Stage Systems delivers chances and challenges alike. Working in an internationally renowned company is exciting, but it also represents enrichment in personal and professional development.

WE HAVE EARNED YOUR INTEREST?

Then we look forward to receiving your complete application documents by email to Waagner-Biro Luxembourg Stage Systems SA via Moovijob.com.