Global Mobility & HR Administration Specialist (m/f)

ARENDT & MEDERNACH 

Arendt & Medernach is the leading independent business law firm in Luxembourg with over 800 professionals. The firm’s international team of more than 450 legal experts represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Frankfurt, Hong Kong, London, New York, and Paris.

Our service to clients is differentiated by the end-to-end specialist advice we offer, covering all legal, regulatory, taxation, and advisory aspects of doing business in Luxembourg.

Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity, and real estate to corporate and tax matters.

Given the ongoing development of our firm, we are currently recruiting:

Global Mobility & HR Administration Specialist

In this hybrid role, you will manage the end-to-end expatriation process and international mobilities between the main office in Luxembourg and our foreign offices, and you will provide essential HR administrative support. 

This is an exciting opportunity to engage in a role where you’ll impact both employee experience and operational excellence.

Your role:

Global Mobility (60%)

• Manage and support the expatriation process, including onboarding and relocating expatriates, and overseeing their journey from start to finish;
• Coordinate visa and work permit applications, ensuring compliance with immigration requirements;
• Collaborate with finance to monitor and manage the expatriation budget;
• Conduct regular check-ins with expatriates, offering support on various administrative and cultural matters in connection with the HRBP supporting the same population;
• Maintain accurate and organized records of all expatriate documentation and contracts.

HR Administration (40%)

• Support HR processes, including onboarding, and employee data management;
• Assist in preparing reports, maintaining records, and ensuring compliance with Luxembourg employment regulations;
• Coordinate with the HR team on ad-hoc administrative projects and initiatives.

Your profile:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 5+ years of experience in Global Mobility, HR Administration, or a similar role.
• Strong knowledge of immigration, relocation, and expatriation processes.
• Excellent organizational skills and a keen eye for detail.
• Ability to work independently and with agility and communicate effectively with employees at all levels.
• Fluency in English (additional languages are an asset).

We Offer:

• Excellent career development opportunities with tailor-made internal training focused on both technical and soft skills;
• An entrepreneurial work culture where we promote talent & ideas;
• Multicultural, diverse teams encouraging collaborative work;
• The opportunity to work and interact within a wide network of specialists; and
• A hybrid working environment offering flexibility and the possibility to work from home.

Within Arendt, we uphold high standards. Our professionals work with clients on engaging projects, empowered from the start. With a strong local presence in Luxembourg and international reach, we support and train our team members to thrive in a culture of excellence. Specialised teams ensure the right skills are available, allowing for a focus on added value. Our leaders are approachable, providing support and mentoring. 

We offer a vibrant social life with numerous events, embracing sports and art, our culture encourages openness and discovery beyond the professional realm. With over 50 nationalities represented, Arendt is committed to the well-being of its staff, serving the best interests of its clients, protecting the environment, and supporting education.

Arendt promotes equal opportunities and value each employee for what they bring to the community.

For more information, please refer to our diversity and inclusion policy on our website.

Interested?

If you are interested in this job opportunity, we are looking forward to receiving your application.

All applications will be treated confidentially.