Administrative Assistant

Luxembourg, Luxembourg

CDI

Banque et Services Financiers

My client is seeking a full-time Administrative Assistant for a permanent position.

The company is a leading private equity firm that invests in and partners with high-growth businesses across Europe. With a focus on creating long-term value, the company provides strategic support and capital to drive expansion and operational improvements in its portfolio companies.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Responsabilities:

• Serve as the first point of contact for all incoming calls at reception.
• Greet guests upon arrival and provide refreshments if needed.
• Maintain the company’s reception area and boardrooms.
• Manage the meeting room booking system, stay informed of daily bookings, and ensure meeting rooms are tidy and prepared.
• Arrange lunch for meetings.
• Assist the Office Coordinator and Executive Assistant with various tasks as required.
• Collaborate with assistants from other offices when needed.
• Oversee the company’s kitchen facilities, including maintaining stock levels of beverages and supplies.
• Manage the company’s stationery, including ordering and stock maintenance.
• Schedule and maintain team calendars.
• Coordinate with staff on general building management, and report and resolve building issues with facilities in collaboration with the wider Admin team.
• Process employee expenses using Concur.
• Assist with travel arrangements, including booking flights, hotels, and taxis via a travel agent.
• Support conference organization and participation.
• Assist with team offsites (annually for the full team and regularly for the local team).
• Help organize internal events.

Candidate Profile:

• Demonstrated exceptional writing and communication skills in English; proficiency in French and/or German is advantageous.
• Outstanding attention to detail and strong organizational abilities.
• Energetic, proactive, and enthusiastic, with the capacity to anticipate team members' needs and take appropriate actions.
• Skilled in prioritizing tasks and making informed decisions.
• Advanced proficiency in Microsoft Office applications, with a focus on PowerPoint, Word, Outlook, Teams, and SharePoint.
• Eager to learn and adapt to new tools and challenges as operations grow.
• Excellent interpersonal skills and a systematic approach to problem-solving.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Florian Letellier as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

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Ref

JN-082024-639442