Operational assistant M/F
Veröffentlicht am 05/03/2025
Hays Luxembourg
- Luxembourg-Ville
- Empfang / Verwaltung / Sekretariat
- Zwischen 4.2k und 4.8k € / Monat
Arbeitszeit
Vertragsart
Berufserfahrung
Bildungsniveau
Our client, a European Institution, is looking for an Operational assistant who speaks english and french fluently. This is a temporary contract.
Main responsibilities:
- Creating receipts each month & filing corresponding documents
- Support with contract amendments, control of purchase orders and requisitions
- Monitor payments and invoices, adapt created receipts with invoice value
- Electronic and paper filing
- Ensure the provision of office equipment and stationary supplies
- Coordinate the administration of the team members On-Call Service
- Procurement of material and/or equipment
- Support creation and maintain information and data for reporting activities
- Minutes of briefings and other meetings
- Management of agendas, meetings and division communications and general coordination
Typical qualifications:
- Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
- At least 5 years' experience in an administrative support role, including at least 3 years in an operational assistant position
Key technical/professional knowledge and skills:
- Strong organisational and administrative skills
- Experience in working with multicultural and international teams as well as with external service providers
- Knowledge of basic budget and receipts administration;
- Experience in operational cooperation with IT technicians
- Good knowledge of advanced functions in Microsoft Office
- Working knowledge of contract management, understanding of service levels, performance monitoring and administration of documents
