Study Programme Administrator (50 %)

The University | About us...

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University's faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its "international outlook," #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

We're looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you've come to the right place!

Your Role...

The University of Luxembourg Language Centre, located in Belval, aims to enhance the multilingual skills of the University of Luxembourg students by offering language training for academic and general purposes. Most courses are integrated into bachelor and master study programmes, while some others are open to all students and PhD candidates. The Language Centre currently consists in a team of +/- 20 employees and adjunct teachers. Open communication as well as a supportive, professional, and positive working atmosphere are important to us and contribute to our success.

The job holder will provide support to the language centre team and more specifically to the administrator in the implementation of a pilot project starting in September 2024 and consisting in the systematic integration of language courses in the university bachelor programmes.

Main tasks:

• Inform students and PhD candidates about language courses offering, schedules and registration process
• Keep the course management system up to date
• Handle registrations to courses and execute related administrative tasks
• Update and monitor dedicated pages on the Moodle platform
• Support the internal and external staff (adjunct teachers) during the full courses life cycle,
• Organize and supervise online language placement tests
• Follow up on purchase orders, invoices, expense declarations and other similar financial tasks
• Support internal and external communication, including keeping the webpages up to date
• Support the organization of events and meetings

What we expect from you…

• University degree preferably in the field of humanities and/or social sciences
• Good command of French, English and German
• Ability to handle organizational tasks effectively, with willingness to learn and grow
• Proficiency in essential MS Office tools, with a willingness to expand expertise
• Collaborative skills with an openness to diverse perspectives and environments

How to apply...

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by email will not be considered.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

General information:

• Contract Type: Fixed Term Contract 18 Month
• Work Hours: Part Time 20.0 Hours per Week
• Location: Belval
• Internal Title: Study programme administrator
• Job Reference: UOL06424