Mobility & Infrastructure Administrator

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Your role

Mobility & Parking Management

• Manage parking subscriptions via FIORI and ARCHIBUS, ensuring data accuracy and follow-up
• Liaise with Fonds Belval, security, and reception regarding access issues and incidents
• Prepare occupancy and rotation forecasts using HR data

Fleet & Car-Sharing Management

• Supervise the daily operation of the car-sharing service and vehicle fleet
• Validate user accounts on Moovee, manage incidents, fines, and insurance claims
• Monitor fuel and charging consumption and process related invoices

Infrastructure & Project Coordination

• Participate in the preparation and follow-up of technical mobility projects
• Act as liaison between Finance, Procurement, suppliers, and internal departments
• Contribute to sustainable mobility initiatives (charging, intermodality, CO₂ reduction)

Analysis & Reporting

• Consolidate and analyse data to produce monthly reports and dashboards
• Identify areas for improvement and ensure quality and traceability of procedures

Communication & Coordination

• Serve as main contact for mobility-related matters and manage ServiceNow requests
• Draft internal bilingual communications and coordinate between key departments

Your profile

• Strong experience in administrative management, service coordination and budget follow-up
• Excellent command of internal tools: FIORI, BI, ServiceNow, Atlas, Archibus, Outlook
• Excellent interpersonal skills and ability to work with varied internal and external stakeholders
• Fluent written and verbal communication skills in French and English
• Ability to structure, prioritize and secure processes efficiently
• Genuine interest in sustainable mobility, energy efficiency and innovation
• Team spirit, autonomy and strong sense of public service

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval Campus
• Internal Title: Administrator
• Job Reference: UOL07818

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