International Relations Mobility Team Coordinator

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.
The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, of which 1,000 are doctoral candidates. With 300 professors, students have privileged access to world-renowned expertise.
Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

Within the Vice-rectorate for Partnerships and International Relations, the International Relations Team Coordinator for Mobility ensures the distribution of work and priorities of the team's work as well as their own contribution to welcome incoming students and oversee the outgoing mobility. He or she reports to the International Relations Office Team Leader. Responsibilities encompass providing support and feedback to the University management on mobility issues and reporting on this matter, discussing and collaborating directly with internal departments involved in the student journey and their academic pathway, and establishing and maintaining good relationships with the European Commission (Erasmus +) and national agency bodies.

Your role

In line with the IRO strategy and priorities, you will oversee and coordinate the efforts of the team responsible for incoming and outgoing mobility of students and staff.

Activities:

• Prepare application and reporting for Erasmus + Learning Mobility of Individuals programmes and monitor the best allocation of the block grant
• Promote balanced student flows with signed prestigious international partners and facilitate the welcoming of incoming students
• Promote student mobility at Master and PhD level
• Manage several programmes and their associated budgets, and if necessary make proposals for improvement and implement them once approved
• Oversee and support Erasmus+ Cooperation and Jean Monnet applications as well as reporting of financed projects
• Participate in University-wide initiatives to raise the attractiveness of the University's mobility and scholarships programmes
• Collaborate within the IRO team for the smooth operation of daily activities
• Participate in the regular exchanges of the IRO team with the three faculties and the relevant central services to ensure a dynamic student mobility
• Draft briefings in preparation of international visits and international missions to and from the University of Luxembourg

Your profile

• Leadership, ability to coordinate a group of people, maintain a responsible attitude and distribute tasks collegially
• At least a Bachelor's degree in related field or equivalent through work experience in a field relevant to the position
• 4+ years of professional experience in international collaboration
• Knowledge of the Luxembourg higher education and research sector is considered an asset
• Experience in the internationalisation of higher education frameworks such as student mobility, student exchanges, joint academic initiatives is considered an asset
• Fluency in English (written and spoken) and a good understanding of French. Knowledge of German and/or Luxembourgish are considered an asset
• Team-oriented, diplomatic and able to work in a multidisciplinary and multicultural environment
• Builds strong relationships and navigates effectively with various stakeholders (both internal and external stakeholders, including funders, students, embassies, ministries, senior management…)
• Takes initiative in problem-solving discussions, offers solutions and works effectively as part of a team to achieve common goals
• Articulate and Influential: Communicate your ability to express ideas persuasively and make a positive impact
• The position may involve international travel

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Team coordinator
• Job Reference: UOL06693

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