Executive Assistant

Our client, a European bank, based in Kirchberg, is looking for a Executive Assistant to join its teams. This will be a 2-months interim contract that may be extended in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive recruitment solutions through one unique brand. We are specialised in the recruitment of qualified professionals. At LHH Recruitment Solutions, we believe in talent, not labels, embrace diversity, and promote more inclusive employment to our clients and partners.

Your responsabilities :

• Provide high-level administrative support to senior management and contribute to the smooth running of departmental activities.
• Manage complex calendars, coordinate appointments and meetings, and liaise with internal and external stakeholders.
• Organise participation in meetings, conferences and professional events, including the preparation of briefing materials and supporting documentation.
• Coordinate business travel arrangements and process related expense reports.
• Prepare, review and coordinate documents requiring approval or signature, ensuring compliance with internal procedures and deadlines.
• Manage incoming correspondence, draft responses and ensure timely follow-up on outstanding matters.
• Organise departmental and management meetings, including agenda preparation, document distribution, minute-taking where required and follow-up on action points.
• Maintain accurate and accessible electronic and paper filing systems, ensuring appropriate document management and archiving.
• Provide administrative support to departmental teams and colleagues, including cover for other assistants when required.
• Contribute to office organisation and facilities coordination, while identifying opportunities to improve administrative processes and working methods.

Your profile :

• A secondary school diploma supplemented by a two-year qualification in secretarial studies, business administration or a related field.
• At least five years of professional experience in executive assistance, secretarial support or a comparable administrative role.
• Experience supporting senior management and coordinating activities involving multiple internal and external stakeholders.
• Good knowledge of administrative procedures, corporate governance processes and the preparation of documentation for senior-level meetings.
• Proficiency in Microsoft Office applications, particularly Word, Excel and PowerPoint, as well as electronic document management and collaboration tools.
• Excellent command of English and a good working knowledge of French. Additional European languages would be an advantage.
• Strong organisational and prioritisation skills, with the ability to manage competing demands and meet tight deadlines without compromising quality.
• A high degree of discretion, reliability, accuracy and attention to detail when handling confidential information.
• Excellent interpersonal and communication skills, with the ability to interact professionally with senior stakeholders.
• A proactive, solution-oriented approach, demonstrating initiative, accountability and the ability to work both independently and collaboratively.
• Flexibility and adaptability in a dynamic environment, with a strong commitment to service quality and continuous improvement.

Package :

• Salary : €4347,20 gross monthly
• 26 annual leave + up to 17 days bank holidays

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia Michaux as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

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