Administrative Assistant - Legal Directorate

Our client, a European bank, based in Kirchberg, is looking for a Administrative Assistant to join its Legal Directorate team. This will be a 2-months interim contract that may be extended in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive recruitment solutions through one unique brand. We are specialised in the recruitment of qualified professionals. At LHH Recruitment Solutions, we believe in talent, not labels, embrace diversity, and promote more inclusive employment to our clients and partners.

Your responsabilities :

• Provide administrative and operational support to a team of legal professionals.
• Assist with document management projects, including the organisation, review and clean-up of shared digital workspaces.
• Work closely with administrative colleagues across different teams to ensure consistent document management practices.
• Support colleagues in using internal document management systems, tools and procedures.
• Prepare, format and update PowerPoint presentations and other professional documents.
• Coordinate meetings, manage related logistics and prepare the necessary documentation.
• Contribute to the organisation and maintenance of electronic records and archives.
• Ensure administrative tasks are completed accurately and within agreed deadlines.

Your profile :

• Completed secondary education, ideally complemented by a two-year qualification in administration, secretarial studies or a related field, or equivalent relevant professional experience.
• At least 3 years of experience in an administrative, secretarial or similar support role.
• Previous experience in a legal department, law firm or other legal environment would be considered an advantage.
• Excellent command of English, both written and spoken.
• Strong proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook, as well as Adobe Acrobat.
• Comfortable using standard office equipment, including printers and scanners.
• Familiarity with electronic document management systems, digital archiving or reporting tools would be an asset.
• Strong organisational skills, with the ability to manage competing priorities and meet tight deadlines.
• Excellent attention to detail and a proactive, solution-oriented approach.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with different stakeholders.
• Reliable, adaptable and committed to maintaining high professional standards.
• A collaborative mindset, a sense of accountability and the ability to suggest improvements to existing processes.

Package :

• Salary : €4347,20 gross monthly
• 26 annual leave + up to 17 days bank holidays

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia Michaux as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

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