Administrative Assistant IT/ENG Speaker - EU Institution

Our client, a Investment bank based in Kirchberg is looking for its future Administrative Assistant within their Operations Unit.

This will be a temporary contract of 2 months. Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners

Your responsabilities :

• Provide administrative and organisational support to the Head of Division, project officers, and the wider team.
• Help coordinate daily activities, ensuring tasks, requests, and deadlines are managed efficiently.
• Prepare, format, review, distribute, and archive documents related to projects and internal processes.
• Support project officers throughout the project lifecycle by ensuring documentation and administrative requirements are completed accurately and on time.
• Maintain contact databases and ensure information is kept up to date.
• Monitor the quality and consistency of data in internal systems, identifying and resolving issues when needed.
• Assist in preparing reports, statistics, presentations, and other business documents.
• Work closely with other assistants and colleagues across different teams to ensure effective communication and coordination.
• Contribute to improving administrative processes and promoting efficient ways of working.
• Handle sensitive and confidential information with professionalism and discretion.

Your profile :

• You have at least 3 years of experience in an administrative, operational support, or team coordination role.
• You are highly organised and able to manage multiple priorities while meeting tight deadlines.
• You have strong attention to detail and take pride in producing accurate, high-quality work.
• You are comfortable working with Microsoft Office applications, particularly Word, Excel, and PowerPoint, and can quickly learn new systems and tools.
• You have experience maintaining records, databases, or other information management systems.
• You communicate clearly and professionally and enjoy working in a collaborative environment.
• You are proactive, adaptable, and capable of responding effectively to changing priorities.
• You demonstrate integrity, reliability, and discretion when handling confidential information.
• You are fluent in English and have a good working knowledge of Italian; additional European languages are an advantage.
• Experience in an international, corporate, or institutional environment would be considered a strong asset.

Package :

• Gross hourly: €22.16
• Leave: 26 days of annual leave + up to 17 public holidays

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Muriel Mercier as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

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