Administrative Assistant

Our client, a European Bank based in Kirchberg, is looking for its future Administrative Assistant for their Group Risk & Compliance Department. This will be a temporary contract of 2 months. Please note that this assignment may be extended in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners

Your responsabilities :

• Provide high-quality administrative and organisational support to teams within a Risk and Compliance environment.
• Manage daily administrative workflows, including correspondence, document circulation, filing systems, shared calendars and distribution lists.
• Coordinate meetings, appointments and internal events, ensuring all logistical arrangements are in place.
• Prepare, format and review professional documents, presentations, reports and internal communications.
• Support the preparation and circulation of management and governance documentation, ensuring accuracy and timely delivery.
• Maintain electronic document repositories and ensure relevant correspondence and documentation are properly filed and archived.
• Monitor the quality, completeness and consistency of information recorded in internal systems.
• Provide administrative guidance to colleagues and support the consistent application of internal procedures.
• Work closely with other administrative support colleagues and provide operational cover when required.
• Contribute to the improvement and optimisation of administrative processes and working methods.
• Coordinate visits involving internal and external stakeholders, including access arrangements and meeting logistics.
• Provide logistical support for business travel and missions, including travel arrangements, expense documentation and follow-up actions.
• Support the organisation of conferences, training sessions and other professional activities.

Your profile :

• Completed secondary education, ideally complemented by a relevant two-year qualification in administration, business, communication or a related field.
• At least 5 years of relevant professional experience in a senior administrative or support position.
• Previous experience in an international, financial, corporate or similarly structured environment would be an advantage.
• Strong organisational skills with the ability to manage multiple priorities and meet tight deadlines.
• High level of accuracy and attention to detail, including when working under pressure.
• Strong sense of responsibility, initiative and ability to work independently.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with colleagues and stakeholders at different levels.
• Excellent knowledge of Microsoft Office, particularly Word, Excel and PowerPoint.
• Previous experience with document management, electronic filing, reporting or corporate information systems is an advantage.
• Excellent knowledge of English and/or French, with a good command of the other language.
• Knowledge of additional European languages is considered an asset.
• Strong discretion and ability to handle confidential and sensitive information.
• Proactive, adaptable and solution-oriented approach to administrative work.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia Michaux as soon as possible - CONFIDENTIALITY ASSURED.

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