Administrative Assistant

Our client, a European bank, based in Kirchberg, is looking for a Administrative Assistant to join its Legal Directorate department. This will be a 2-months interim contract that may be extended in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive recruitment solutions through one unique brand. We are specialised in the recruitment of qualified professionals. At LHH Recruitment Solutions, we believe in talent, not labels, embrace diversity, and promote more inclusive employment to our clients and partners.

Your responsabilities :

• Provide comprehensive administrative support to a team of legal and operational professionals throughout the different stages of ongoing projects.
• Assist with the preparation, formatting and finalisation of a wide range of legal and contractual documents.
• Coordinate the signature process, monitor outstanding actions and liaise with internal stakeholders and external counterparts to ensure documents are completed on time.
• Handle the appropriate notification, filing and electronic archiving of signed documentation while maintaining accurate and well-organised records.
• Coordinate meetings, manage calendars and support the team with day-to-day organisational activities.
• Carry out detailed proofreading and formatting checks on legal documentation, ensuring a high level of accuracy and consistency.
• Work collaboratively with other administrative assistants and contribute to the smooth running of the team.
• Manage multiple priorities and deadlines while maintaining confidentiality, reliability and attention to detail.

Your profile :

• Secondary education complemented by a relevant two-year qualification, or equivalent professional experience in a related field.
• At least 3 years of relevant professional experience in an administrative, secretarial or legal support role.
• Previous experience within a law firm, legal department, corporate environment or similar professional setting would be considered an advantage.
• Strong command of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Good knowledge of Acrobat and electronic document management systems; experience with electronic archiving or reporting tools would be an asset.
• Excellent command of English, both written and spoken.
• Strong organisational skills with the ability to prioritise tasks and meet tight deadlines without compromising accuracy.
• Excellent attention to detail, particularly when handling and reviewing formal documentation.
• Collaborative and adaptable mindset, with strong interpersonal and communication skills.
• Professionalism, discretion and integrity when dealing with confidential information.
• A proactive approach and the ability to take ownership of assigned tasks and deliver reliable results.

Package :

• Salary : €22.16 gross hourly
• 26 annual leave + up to 17 days bank holidays

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia MICHAUX as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

#LI-AM2