Administrative Assistant

Our client, a European Bank based in Kirchberg, is looking for its future Administrative Assistant. This will be a temporary contract of 2 months. Please note that this assignment may be extended in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners

Your responsabilities :

• Provide day-to-day administrative support to the division and assist the Head of the Division with various requests and follow-up tasks.
• Organise meetings, manage calendars and help coordinate schedules across the team.
• Attend regular team meetings, keep track of agreed actions and make sure follow-up is completed on time.
• Support smooth communication and information sharing within the team.
• Work closely with internal teams to coordinate office-related needs, including equipment, furniture, supplies, facilities and access rights.
• Assist with office moves, new joiner arrangements and other logistical requirements for employees.
• Coordinate with IT and Facilities teams to resolve practical issues and support related projects when needed.
• Maintain and update administrative dashboards and ensure that information remains accurate and up to date.
• Coordinate administrative requests related to temporary staff, including interns and temporary employees.
• Work closely with different teams to ensure that requests are handled efficiently and within the required deadlines.
• Contribute to a positive, collaborative and well-organised working environment.
• Handle sensitive and confidential information with professionalism and discretion.

Your profile :

• Secondary school education, ideally complemented by a two-year qualification in administration, secretarial studies, business administration or a related field.
• At least 3 years of relevant professional experience in an administrative support role.
• Strong organisational skills, with the ability to manage several tasks and priorities at the same time.
• Excellent knowledge of Microsoft Office, particularly Word, Excel and PowerPoint.
• Excellent written and spoken English.
• Knowledge of French or another European language would be an advantage.
• Ability to work independently, take initiative and follow up on tasks until completion.
• Strong communication and interpersonal skills, with the ability to work effectively with different teams and stakeholders.
• A proactive and solution-oriented approach to administrative and logistical matters.
• Ability to work under tight deadlines while maintaining attention to detail.
• Reliable and professional, with a strong sense of confidentiality and accountability.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia Michaux as soon as possible - CONFIDENTIALITY ASSURED.

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