Administrative Assistant

Our client, a European Bank based in Kirchberg, is looking for its future Administrative Assistant for their Legal Directorate Department. This will be a temporary contract of 2 months. Please note that this assignment may be extended in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners

Your responsabilities :

• Provide administrative and operational assistance to a legal and corporate division in its day-to-day activities.
• Contribute to the organisation and improvement of the department’s electronic document and information management.
• Review existing digital folders and files to assess their relevance, status and appropriate location.
• Assist with the identification of outdated, duplicated, inactive or incorrectly stored documentation.
• Propose appropriate actions for documents and folders, such as keeping, reorganising, archiving or removing them, in line with internal records-management guidelines.
• Support the implementation of validated document-management decisions in coordination with the relevant internal stakeholders.
• Keep clear and accurate records of the work carried out, decisions made and actions completed.
• Follow up on the progress of the clean-up and reorganisation activities and provide regular status updates.
• Assist with the preparation, formatting, scanning, copying and organisation of documents.
• Support meeting arrangements and other general administrative or secretarial activities.
• Handle sensitive and confidential information with discretion and professionalism.
• Manage several tasks and priorities simultaneously while respecting deadlines and maintaining a high level of accuracy.

Your profile :

• Completed secondary education, ideally complemented by a relevant two-year qualification or equivalent professional experience.
• At least 3 years of relevant professional experience in administrative, secretarial, legal support or a similar environment.
• Previous experience within a law firm, legal department or corporate environment would be an advantage.
• Good command of standard office applications, particularly Word, Excel, PowerPoint and Outlook.
• Comfortable using document-management, electronic filing or archiving systems; knowledge of reporting tools would be an asset.
• Able to work confidently with standard office equipment, including scanning and printing systems.
• Excellent command of English, both written and spoken.
• Strong organisational skills and attention to detail.
• Ability to manage priorities, meet tight deadlines and work independently.
• Good communication and interpersonal skills, with the ability to collaborate effectively with different stakeholders.
• A reliable and professional approach, with a strong sense of confidentiality and accountability.
• Adaptable, solution-oriented and comfortable working in a changing environment.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia Michaux as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

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