Executive Assistant (M/F)

Executive Assistant (M/F)

Job Description

CM Law is currently looking for an Executive Assistant to support its office and participate in its continued growth. In this position, your typical day will see you working on a wide range of different tasks.

Your main focus areas will be to:

• Ensure front-desk activity (reception, telephone, correspondence and meeting rooms' management)
• Provide general administrative support to the team (create, type, format, copy, file, archive... documents and files)
• Organize meetings and business trips
• Coordinate all actions linked to office management and deal with suppliers (manage office supplies, control the tidiness and operational functionality of the office, manage IT issues, signal repairs)
• Update databases and contact lists in Excel and Outlook
• Take part in the invoicing process on Avonca system (prepare and send invoices, record time, disbursements and expenses)
• Take part in the AML / KYC process
• Participate in marketing actions (events and conferences, mailings, material, digital communications)
• Be part of a team and work in close cooperation with the other team members.

Profile

We are looking for someone who:

• Has an experience of minimum 3 years in a similar role, ideally in a law firm or legal environment
• Holds a bachelor's degree in executive secretarial studies or languages
• Has an excellent command of French and English, written and spoken. A good command of Luxembourgish is an advantage
• Has an excellent knowledge of Microsoft Office: Word, Excel and PowerPoint
• Is highly organized, rigorous, reliable and pro-active
• Can demonstrate strong adaptability competences and a good resistance to stress
• Is a good team player and, at the same time, capable to work autonomously
• Has strong interpersonal skills and is customer oriented

We offer

• A human scale working environment where positive communication, feedback and initiatives are encouraged
• Interesting, diversified and stimulating challenges
• An opportunity to develop your personal and professional skills.

Interested?

Send your CV and cover letter via Moovijob.com.

About CM Law

CM Law is an independent Luxembourg law firm who combines local footprint with worldwide orientation. Established on October 2014, CM Law is looking for talented, dedicated and performance-oriented individuals interested in taking on challenging assignments and in taking part in the successful development of the firm.