Administrative Assistant

Administrative Assistant to an investment management firm in a strategic build-up

Atlas Gobi is a Luxembourg-based investment management firm managing a portfolio in a strategic build-out phase. To support our growth, we are seeking a rigorous, self-driven Administrative Assistant to join our team.

The role is within a small team and an international investment environment. You will be the administrative and operational anchor of the office:

• General office management: correspondence, filing, archiving, visitor and call reception
• Diary, travel and meeting coordination for the investment team
• Preparation of meeting packs (investment committees, board meetings, AGMs)
• Administrative interface with external service providers (auditors, fund administrator, legal counsel, banks)
• Processing of expense reports, supplier invoices and first-level bookkeeping support
• Support on documentary compliance (KYC files, counterparty documentation, regulatory archiving)
• Office logistics coordination (supplies, IT, external providers)

Your profile

• Higher education (Bac+2/3 / bachelor's degree) in business administration, executive secretarial studies or similar
• 3 to 5 years of experience in a comparable role, ideally in financial services (private banking, asset management, funds, fiduciary)
• Strong command of MS Office (Word, Excel, PowerPoint, Outlook)
• Fluency in French and English is essential; German or Luxembourgish is a clear plus
• Discretion, sense of confidentiality, attention to detail and ability to manage multiple priorities in parallel
• Initiative and autonomy in an entrepreneurial environment

What we offer

• A meaningful role within a small, growing investment firm
• An intellectually stimulating environment with direct exposure to investment activities
• Freelance hourly rate or permanent part-time contract, based in Luxembourg City centre
• Competitive package in line with the Luxembourg market

How to apply

Please send your CV and cover letter as soon as possible. All applications will be handled in strict confidence.