The legal assistant will be responsible for:
• Reviewing, keeping and archiving all corporate records of the fund’s portfolio (update registers, follow-up for originals delivery/receipts, filings with Luxembourg registers and update excerpts, archiving, …)
• Coordinating signature gathering and performing due controls on collected documents (signature, legalization, administrative follow-up)
• Organising and following-up board and shareholders’ meetings including the drafting, execution, signing and delivery of any related documentation (convening notices, proxies, attendance lists…)
• Coordinating and liaising with the team, lawyers, notaries for the execution and delivery of legal documents, apostille and legalization of documents
• KYC monitoring (together with the operational teams)
• More generally, carry out general secretarial duties and administrative tasks, including mail/document control and distribution and filing
• Assisting with the drafting of the legal documents in relation to the approval of the annual accounts, straightforward board minutes or agreements, under the supervision of the Manager
Qualifications and experience:
• A successful working experience in a corporate/legal environment for at least 5 years
• Knowledge in company law/legal matters
• Good command of Microsoft Office and Excel
• Good command of French and English (oral and written)
• Interest in artificial intelligence and legal technology, with a willingness to explore innovative solutions that enhance efficiency, knowledge sharing, and compliance within the legal function.
Personal qualities:
• Good communication and organizational skills, team player, able to follow through and to work independently with limited supervision.