Contract & Operational Expense Support

YOUR DAY-TO-DAY

• Provide operational support across Procure-to-Pay (P2P) activities, including procurement, purchasing, contract management and operational expenses.

• Manage the onboarding and lifecycle of contracts within P2P processes, including requisitions, purchase orders and change orders.

• Ensure accurate contract setup, documentation, traceability and alignment between contractual requirements and operational execution.

• Support contract administration and process standardisation, contributing to the continuous improvement and harmonisation of P2P activities.

• Perform expense-related analysis and consistency checks, supporting reliable allocation and control processes.

• Prepare and maintain structured, audit-ready documentation, working files and evidence.

• Contribute to reporting, dashboards and data analysis to improve transparency, monitoring and process efficiency.

• Support internal approvals, documentation and signature workflows.

• Process straightforward, non-competitive procurement-related activities and P2P transactions within defined procedures.

• Use ERP systems to support contract lifecycle and expense processing.

• Leverage Microsoft 365, SharePoint, Power BI and Power Automate for tracking, reporting, documentation and business-driven process improvements.

• Develop or maintain simple low-code/no-code solutions, such as structured trackers, dashboards and workflows.

• Identify and escalate operational, control and compliance risks, anomalies and inconsistencies.

• Collaborate with Finance, Legal, Procurement and other internal stakeholders to ensure smooth coordination and accurate execution.

• Contribute to process improvement, knowledge transfer and operational continuity.

YOUR PROFILE

• 4+ years of relevant professional experience in Procure-to-Pay, contract management, procurement, purchasing or operational expenses.

• Experience in a regulated, institutional or control-driven environment.

• Strong understanding of internal control principles, including segregation of duties, completeness checks, consistency controls and audit trails.

• Proven hands-on experience with ERP systems, ideally PeopleSoft Financials or an equivalent ERP solution.

• Strong practical knowledge of Microsoft 365 for documentation, tracking and reporting.

• Experience with Power BI and Power Automate, particularly for data analysis, reporting and business-driven automation.

• Practical experience with SharePoint and structured business tools such as dashboards, trackers or workflows.

• Strong understanding of contract lifecycle management and P2P processes.