Personal Assistant-German speaking in Audit

Your future team

Our administrative team assists Management, Clients and Employees with administrative and coordination aspects of daily or project work by anticipating requirements and ensuring that business priorities are maximized.

We are currently looking for an experienced German speaking Personal Assistant .

Your next challenge

• Deliver guidance to two Partners in performing their roles by anticipating requirements and identifying opportunities to act on their behalf. This includes managing complex diaries, arranging travels & meetings and performing administrative tasks
• Provide assistance with all administrative tasks related to the success of the team: meetings and conferences organisation, mail distribution, travel arrangements, business letters preparation, holiday and other absences requests
• Provide a first point of contact to a wide range of internal and external clients, dealing with confidential queries and building relationships whilst enhancing client facing activities
• Manage the invoicing process and complete accurate financial reporting of client invoices in adherence to monthly deadlines and firm procedures
• Participate in project coordination, ensuring that all project members are updated with the most recent meeting minutes, action points, schedules and reports
• Be responsible for research and production of documents as required using internal databases, Internet & publications
• Organise informal team events and manage budget

Your skills

• University or Bachelor's degree or equivalent in administrative related field
• 3-4 years of experience as a personal assistant
• Customer focused with excellent social skills and a professional approach at all times
• Results oriented with a can-do attitude
• Proactive with excellent organisational and time management skills with the ability to deliver a high quality of work within tight deadlines
• Strong team spirit whilst being able to work independently
• Excellent IT skills in Word, Excel, Powerpoint, Outlook and ideally SAP
• Very good level of German and English. Knowledge of French and Luxembourgish will be considered as a strong asset.