Software Asset Manager

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.
The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, of which 1,000 are doctoral candidates. With 300 professors, students have privileged access to world-renowned expertise.
Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

Your role

1. Software Budgeting:
• Collect information for budgeting and forecast purposes
• Review and update actual costs vs planned spending per year
2. Software Purchasing:
• Evaluate the purpose of new software and the impact on our environment and other applications, in conjunction with our IT teams
• Work with IT, Central Procurement, and the software distributor or vendor to purchase software
3. Software Inventory Management:
• Maintain a comprehensive inventory of all software assets
• Track software licenses, versions, and installations
4. Compliance and Licensing:
• Propose and adapt the best licensing strategy according to the needs, market trends, and overall value
• Ensure compliance with software licensing agreements
• Conduct regular audits to verify software usage and compliance
5. Optimization and Cost Management:
• Analyze software usage patterns to identify opportunities for cost savings for renewals, software licensing, and services
• Optimize software deployment and usage to maximize value
6. Policy Development and Implementation:
• Develop and enforce software asset management policies
• Educate staff and faculty on software asset management best practices
7. Reporting and Documentation:
• Generate regular reports on software inventory, usage, and compliance
• Maintain detailed documentation of software assets and related processes

Your profile

• Bachelor's degree in Information Technology, Computer Science, or a related field.
• Minimum of 5 years of experience in software asset management or a related role.
• Strong knowledge of software licensing and compliance.
• Excellent analytical and problem-solving skills.
• Proficiency in asset management tools and software.
• Strong communication and interpersonal skills.
• Knowledge of ServiceNow CMDB is a plus.
• Certification in ITIL v4 Foundation and/or IT Asset Management (ITAM) is a plus.

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Fixed Term Contract 12 Month
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Software asset manager
• Job Reference: UOL06799

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