Project Officer Educational Scholarships and Partnerships

About the FSTM

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine.
Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.

Your role

The Faculty of Science, Technology, and Medicine (FSTM) at the University of Luxembourg is experiencing significant growth in student enrollment and the creation of new study programs. To support this growth and enhance our ability to attract and support excellent students, we are seeking a dedicated Scholarship Project Officer. This role is crucial in managing and expanding our scholarship programs, ensuring the effective administration of external funds, and maintaining the University's reputation for excellence:

• Administrative follow up: Handle administrative tasks related to academic scholarships and awards, including case follow-up, documentation, reporting, and financial management
• Committee Organization: Coordinate the formation and operation of committees responsible for selecting scholarship recipients
• Deadline Management: Manage and monitor relevant deadlines to ensure effective coordination between various timelines in the context of national, European, and international student recruitment, as well as the requirements of different funding accounts
• Project Development: Design, develop, and implement student-recruitment-related projects in close collaboration with FSTM's communication office and other relevant services
• Process Improvement: Implement and improve processes for scholarship management, contributing to the development of existing UL-level electronic means and developing FSTM-level tools to ensure a lean and transparent operation
• Training and Support: Provide necessary training and support to staff and partners involved in scholarship programs
• Fellowship Administration: Handle administrative tasks for doctoral and postdoctoral fellowships, including translating call/offer details into institutional needs and implementing steps to formalize contracts
• Communication: Ensure appropriate communication on established scholarships and successful graduates in collaboration with the FSTM communication team
• Fundraising : Liaise with the University's fundraising office to support the administration of scholarship donations, donor stewardship efforts, and recognition plans that reflect donor intent
• International relations: Liaise with the University's International Relations Office or in general with central services related to scholarships

Your profile

• Education: Master's degree in a relevant field; e.g., Education Management, Business Administration, International Relations or equivalent experience
• Experience: Proven experience in managing scholarships, grants, or similar funding programs
• Skills: Strong organizational, communication, and project handling skills
• Languages: Proficiency in English and French; knowledge of German and Luxembourgish is an asset

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval Campus
• Internal Title: Project officer
• Job Reference: UOL07608

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