Administrative Assistant (M/F/D) - European Institutions

Are you looking to work within an European institution ?

Don’t look any further, we have the perfect opportunity for you, a Post in a multicultural team.

We are currently looking for :

Administrative assistant (M/F/D)

Your mission :

• Manage the dedicated mailboxes and incoming calls ;
• Ensure the adequate dispatch and follow-up of the queries ;
• Collect information, draft documents, reports and statistics ;
• Provide administrative assistance in the area of activity ;
• Draft content for the Intranet pages and other communication channels ;
• Draft contracts, purchase orders, and correspondence with tenderers and
• contractors ;
• Support contract management, including monitoring contract ceilings, expiry, and renewal dates ;
• Ensure proper management of procurement and contract files and archives according to established filing systems and plans ;
• Assist in revising various process documents, such as procurement templates, checklists, and forms ;
• Organize meetings and events, prepare information for stakeholders, and draft reports, briefings, and meeting minutes ;
• Assist in the communication and dissemination of information with consortia, participants, and stakeholders.

 You Professional and personal skills:

• You have post-secondary education attested by a diploma, or secondary education attested by a diploma giving access to post-secondary
  education ;
• Successful experience of at least three years in a similar role (internship included) ;
• Fluency in English (at least C1) ;
• Results-oriented, respecting deadlines and commitments.
• Methodical, rigorous and discreet in the performance of your duties.

Length :

• An initial contract with a possibility of extension depending on the smooth running of the assignment (behaviour, teamwork, etc.)

Randstad attaches great importance to equal opportunities. We recruit candidates on the basis of their skills, regardless of their age, sexual orientation, nationality, religious beliefs, gender, disability, etc.

Ready to take up this new challenge? Do not hesitate to apply for this vacancy. We look forward to meeting you!