Public Procurement Officer - Temporary contract

We are looking for a Public Procurement Officer for our client, a European Institution based in Luxembourg. The contract should last until the end of the year, with a possibility to be extented. Candidates with experience supporting structured services procurement activities (ideally IT services) within a large corporate or institutional environment are encouraged to apply.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Responsibilities:

• Prepare and maintain all procurement documentation required for tender procedures, including project reference forms, administrative documents, pricing schedules, and related supporting materials.
• Perform quality reviews of procurement files prior to publication, ensuring accuracy, consistency, completeness, and version control. Coordinate tenderers’ questions with internal stakeholders and support the preparation and publication of Q&A responses.
• Draft and prepare evaluation-related documentation for approval, including evaluation grids and reports. Manage communications throughout the procurement process, such as clarification requests and award notification letters.
• Prepare and issue debriefing communications to unsuccessful bidders. Support tender opening sessions and produce the corresponding official records.
• Request, collect, review, and validate supporting documentation relating to exclusion and eligibility criteria.
• Ensure proper archiving and maintenance of procurement documentation to guarantee a complete audit trail. Coordinate the execution and signature of contractual documents, whether through handwritten or qualified electronic signatures.

Your profile :

• Proven experience in procurement, contract management, or related functions, ideally within a structured or international environment.
• Strong organizational, analytical, and communication skills.
• Solid understanding of public procurement principles and procedures.
• Fluency in English (C1 level required); additional languages are a plus.
• Ability to manage multiple priorities and meet tight deadlines.
• Supplier performance management experience.
• Detail-oriented, proactive, and capable of working both independently and in a team environment.
• Familiarity with procurement software or ERP systems is an advantage.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia Michaux as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

#LI-AM2