Accounts Payable Assistant

We are a 100% independent, family-owned Luxembourgish company with over 175 years’ experience in the fast-moving consumer goods industry (tobacco products, smoking accessories, vaping, CBD and other nicotine products such as nicotine pouches). Within a dynamic environment towards more reduced risk products, we have embarked on an innovative journey to further strengthen our position in Europe, to grow worldwide and to enter new nicotine categories. To support our current growth, we are looking for a:

Accounts Payable Assistant (m/f/d)

Hollerich - Luxembourg

To strengthen our Accounts Payable team, we are looking for an Accounts Payable Assistant to support the accounting operations of the HVL Group entities. Working closely with the Accounts Payable Accountant and reporting to the Head of Accounting Luxembourg, you will contribute to ensuring accurate financial records, timely period-end closings and compliance with internal policies and regulatory requirements.

Your responsibilities: 

·         Accounts payable processing (FR, LU, BE):

o   Receive, review, and process supplier invoices accurately and in a timely manner.

o   Ensure invoice compliance with VAT requirements, references, approvals, and purchase order policies. 

o   Perform three-way matching between invoices, purchase orders, and goods receipts.

o   Manage non-PO invoices and coordinate internal approval processes.

o   Resolve invoice discrepancies and liaise with suppliers and internal stakeholders as needed.

·         Accounts payable & Payments: Prepare suppliers payment proposals in accordance with company procedures. Assist in the execution and control of payment runs, reconcile supplier statements and investigate discrepancies. Process supplier reminders and liaise with vendors regarding the outstanding balances.

·         Assist the accounting team with month-end, quarter-end, and year-end closing activities.

·         Contribute to the preparation of the monthly and annual VAT declaration and other declaration (STATEC and Luxemburgish, Belgium or French administration).

Your profile : 

·         Degree or diploma in Accounting, Finance or a related field.

·         Working knowledge of SAP / S4HANA and Microsoft Excel is required.

·         Fluent in English and/or French; any additional language will be considered an asset.

·         Strong team player with the ability to work both independently and collaboratively.

·         Well-organized, accurate and able to meet deadlines.

What We Offer:

·        A diverse role within a dynamic and collaborative team in an international environment;

·        A competitive salary aligned with your qualifications, experiences and performance;

·        A permanent contract (40 hours per week);

·        A Collective labor agreement including lunch vouchers, free parking and additional benefits

·        Workplace: Hollerich, Luxembourg 

All applications will be treated with the strictest confidence.

In the context of recruitment, criminal record no. 3 will be requested.