HR coordination assistant M/F

Our client, a European institution, is looking for an HR Coordinator who speaks English fluently. A good command of French is appreciated. This is a temporary contract and a full-time position.

- The candidate follows-up the signature process and sends (electronic and by courier), files and archives all HR contracts, Framework agreements, call-offs and addenda.
- He enters all HR contracts/Framework Agreements into PeopleSoft Financials.
- The candidate regularly updates the Procurement Dashboards and coordinates tracker.
- He prepares a report of all HR contracts on a monthly basis.
- The candidate monitors and maintains the team mail inbox (filing/archiving).

• He organises meetings, collects agenda inputs, drafts presentations, prepares minutes.
• Support activities in the areas of Purchases:
  - The candidate creates requisitions.
  - He manages invoicing cycle in PeopleSoft Fin.
• The candidate handles ticket requests on SmartIT, reviews "HR Shared mailboxes" + "HR Outlook Distribution Lists" requests and implementing an annual control on them, supports the GED coordinator in the managing and updating the Institutional Workspace (GED).
• He acts as a back-up for other operational assistants in the division to ensure business continuity during (un)planned absences.
• The candidate supports the Communications and Events team, where needed: prepares online communication (intranet), draft/amend HR materials (e.g. presentations, emails etc.)
• He provides support with tasks such as archiving, document management, managing translations.

The candidate has a secondary level diploma, completed with a 2-year certification in a relevant field (e.g. HR, business administration) or secondary level diploma with equally qualified experience in a relevant field.

• He has a minimum of 3 years' experience in a secretarial or operational position in a relevant field, preferably in a customer-oriented service or in a human resources environment.
• The candidate has very good verbal and written English language skills and preferably a good command of French.
• He has some knowledge of (public) procurement standards.
• The candidate has the diligence and the ability to self-organise and work across a wide range of topics and teams.
• He has very good knowledge of standard IT & office tools (particularly PowerPoint, Word, Excel and Outlook).
• The candidate has some knowledge of the Bank's IT tools, specifically GED (OpenText).
• He has good understanding of the Bank's operating methods and its procedures.