Administrative assistant M/F

Our client, a European institution, is looking for an Administrative Assistant who speaks English fluently. This is a temporary contract and a full-time position.

Responsabilities :
- The candidate organises meetings and appointments.
- He prepares briefing papers for meetings and business trips.
- The candidate finalises, distributes and files documents and reports prepared by the staff of the division.
- He keeps statistics and monitors that procedures are followed.
- The candidate cooperates with the other assistants and members of the Department, when appropriate, trains new colleagues on the bank procedures and processes, contributes to a good working atmosphere within the Partnerships for Impact Department in order to facilitate the timely implementation of tasks, smooths flow of information and achievement of objectives.
- He coordinates and sends letters related to legacy mandates to different Member States and other mandators.
- The candidate keeps up to date the list of contacts across the department.
- He organises and coordinates external guests and visits with Protocol (access to premises, booking of rooms etc).
- The candidate coordinates and supports the team with the Notes system: creates notes in the system, updates and prepares properties, works on the calendar to be followed, support in terms of distribution, preparation of Triage Finale etc.
- He coordinates and performs a diverse set of administrative tasks for the department and its divisions: organisation of events, update of the shared calendar, GED management, update of distribution lists, preparation of documents for signature etc.
- The candidate supports the department assistant and acts as her back-up when required.

What you need to succeed :
- The candidate has a secondary level education, complemented with a 2-year certificate in a relevant field (economics, accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
- He has at least 3 years of relevant professional experience at senior support level, in the administrative field.
- The candidate has a strong sense of responsibility and initiative and good organisational skills.
- He has the ability to work accurately under pressure, to meet deadlines and priorities, work with flexibility and availability.
- The candidate has excellent knowledge of standard computer tools, particularly MS Office tools (Word, Excel, PowerPoint). Knowledge of Business Objects would be an advantage.
- He has excellent knowledge of written and spoken English. Working knowledge of French would be an advantage. Working knowledge of other EU languages would be an advantage.H