Administrative Assistant (H/F/X)
Veröffentlicht am 26/08/2025
Manpower Luxembourg S.A.
Manpower is recruiting an Administrative Assistant for one of its clients, a European institution, in Luxembourg
Tasks:
• Handle the administrative coordination of the whole lending procedure (monitoring of deadlines, organisation of meetings, appointments and business trips for the loan officers and the Head of Division)
• Prepare briefing papers for meetings and business trips
• Assist the loan officers during the lending process and, as appropriate, in the follow up of projects (in close coordination with the other Directorates participating in the process)
• Finalise, distribute and file documents and reports prepared by loan officers
• Handle telephone contacts with clients and follow information flow while loan officers are on mission
• Assist loan officers in updating and organising contacts
Optimisation of operating tools and working methods:
• Keep statistics and work plan up-to-date; monitor that procedures are followed during the lending process; input data in the loans database in view of the preparation of reports and statistics on the Bank’s activity in countries covered by the Division
Teamwork:
• Cooperate with the other Assistants and members of the Department; when appropriate train new colleagues on Bank procedures and processes, contribute to a good working atmosphere within the Division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives
Qualifications:
• Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
• At least 3 years of relevant professional experience in providing administrative support
• Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
• Excellent knowledge of written and spoken English and a good command of French. Knowledge of other European languages like German would be a significant advantage.
Competencies:
• Strong sense of responsibility and initiative
• Very good organisational skills
• Rigorous and able to meet deadlines and priorities
• Able to draft routine correspondence and edit materials
• Good interpersonal skills
• Excellent team spirit
• Ability to work reliably and accurately under pressure
• Flexibility and availability
Interested in joining a European Institution? Please apply on line.
Your application will be treated with the strictest confidentiality.
