Administrative assistant /Travel expenses manager M/F
Veröffentlicht am 05/03/2025
Hays Luxembourg
- Luxembourg-Ville
- Empfang / Verwaltung / Sekretariat
- Zwischen 3.7k und 4.2k € / Monat
Arbeitszeit
Vertragsart
Berufserfahrung
Bildungsniveau
Our client, a European institution, is looking for an Administrative assistant / travel expenses manager who speaks english and french fluently for a temporary contract.
Responsibilities :
- Review and Verify Travel Expense Reports: Ensure all submitted expense claims comply with company policies and procedures.
- Validate Supporting Documentation: Check receipts, invoices, and other required documents for accuracy, completeness, and authenticity.
- Identify and Address Discrepancies: Flag any inconsistencies, unauthorised expenses, or policy violations for further clarification or corrective action.
- Ensure Policy Compliance: Confirm that expenses adhere to travel policy guidelines, including per diem rates, travel class restrictions, and approval workflows.
- Perform Accounting Reconciliation: Reconcile approved travel expense reports and other types of payments with accounting records to ensure alignment with financial ledgers.
- Resolve Reconciliation Discrepancies: Investigate and correct any mismatches or errors identified during the reconciliation process.
- Support Account Payable process and operations
Additional Skills:
- Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);
- At least 3 years of relevant professional experience;
- Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint);
- Excellent command of written and oral English and French. Good knowledge of another EU language would be an advantage.
