Administrative assistant

About the FHSE

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Humanities, Education and Social Sciences (FHSE) at the University of Luxembourg brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sciences.
People from across 20 disciplines are working within the Faculty. Along with the disciplinary approach a very ambitious interdisciplinary research culture has been developed. The faculty's research and teaching focuses on social, economic, political and educational issues with the common goal of contributing to an inclusive, open and resourceful society.

The successful candidate will join the Department of Geography and Spatial Planning (DGEO).

Your role

Provide general administrative / secretarial assistance to the team of the National Contact Point Luxembourg in the European Migration Network (EMN Luxembourg): national reporting under SOPEMI (Système d'observation permanente des migrations), and related activities:

• Provide comprehensive administrative support for the relevant activities on a daily basis
• Complete logistical and organisational processes in the context of event management, booking venues and service providers (including catering), travel arrangements and expenses, drafting and sending invitations, managing participant registrations
• Prepare and manage documentation, reports and minutes of meetings and events of the team
• Help drafting financial and technical reports for EMN Luxembourg
• Communication with internal and external stakeholders
• Handle confidential information with professionalism and discretion

Your profile

• Higher vocational certificate or diploma or equivalent professional experience specialized in business administration or similar
• At least 3 years of professional experience in business administration: a focus in finance would be an asset
• Analytical skills and attention to detail, sense of responsibility and ability to prioritize
• Advanced skills in handling financial and administrative reports
• Knowledge of SAP and Power BI (Microsoft) is considered as an asset
• Fluency in French and English is required. German and Luxembourg language skills would be an asset

We offer

• A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities
• An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Fixed Term Contract 12 Month
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval Campus
• Internal Title: Administrative assistant
• Job Reference: UOL08128

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