Operations - Administrative Assistant (M/F)

À propos de nous

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Operations - Administrative Assistant (M/F)

Accountabilities

The Assistant provide administrative assistance alongside the current assistant in place to support the PIFA division as required:

• assisting with preparation, finalisation and distribution of documents, including letters, notes, NDA, briefing and ppt presentations;

• performing basic office tasks, such as filing, data entry, processing the emails and requests received;

• calendar management and organisation of internal and external meetings or events, including online meetings (sending invitations, attendance tracking, room booking, dispatching of relevant documents and material);

• responding appropriately to data/information requests from the AS Director, MC, VPs’ offices and other governing bodies;

• working in the organisation of the EPEC annual meeting (updating the EPEC Members contacts database, taking care of logistics, invitations, communication with members, EPEC website updates).

Profil

Qualifications

• Secondary level education, complemented with, at least, a 2-year certification in a relevant field (e.g. secretarial studies, business administration);

• A minimum of 3 years of relevant professional experience, including planning and organisation of events, proof-reading/editing (in English), website coordination/management and more general administrative duties;

• Good knowledge of the standard office tools (Word, PowerPoint);

• Good Excel skills (ability manage/manipulate data provided in pivot tables, etc.);

• Excellent knowledge of English is essential, good knowledge of French(*) and/or other EU languages would be an advantage.

Competencies

• Strong sense of responsibility and initiative

• Very good organisational skills

• Rigorous and able to meet deadlines and priorities

• Able to draft routine correspondence and edit materials

• Good interpersonal skills

• Excellent team spirit

• Ability to work reliably and accurately under pressure

• Flexibility and availability

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,740€ and 4,233€ gross per month, depending on experience.

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