Legal Directorate - Administrative Assistant (M/F) Abgelaufen

À propos de nous

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a:

Legal Directorate - Administrative Assistant (M/F)

• Assist in administrative support on all legal documentation in collaboration with the Division's lawyers, including preparation (detailed proofreading and formatting) of execution versions of legal documentation (such as finance contracts, guarantee agreements and contractual modifications), processing of originals, follow-up with counterparts and other bank's operational directorates, notifications of signatures and document filing;

• Assist and ensure follow-up of all procedures - both before and after signature of legal documents (e.g. prepare and circulate legal contributions to internal decision-making documents, prepare and distribute contractual documents, ensure due circulation of documents both inside and outside the organisation, handle notification of signatures, ensure electronic and paper archiving, store documents using the bank's electronic document management system (GED Livelink);

• Prepare and follow-up purchase requests for consultancy and take care of administrative aspects in relation to in-house and external consultants;

• Carry out general secretarial duties and administrative tasks, including telephone coverage, mail/document control and distribution, filing, organisation of meetings;

• Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents;

• Ensure back-up to colleagues to guarantee continuous business support.

Profil

Qualifications

• Certified secondary level education, preferably complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)’

• At least 3 years of relevant, professional experience (i.e. in similar or related tasks); experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage

• Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage

• Excellent knowledge of English is required. Knowledge of other EU languages would be an advantage

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,350€ and 4,200€ gross per month, depending on experience.