General Secretariat - Executive Assistant En-Fr (M/F)

À propos de nous

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a

General Secretariat - Executive Assistant Eng-Fr (M/F)

The Executive Assistant provides administrative assistance to the Chief Financial Controller Directorate; assists in the day-to-day coordination of the Directorate’s workflow, ensures the quality of documents issued, of processes, etc. to support the Directorate's operations.

Reports to the Director General & Group Chief Financial Controller and works in close cooperation with the Directors, Heads of Division and staff of the Directorate; interfaces with other departments in CFC, other directorates and multiple external contacts Accountabilities

• Draft/finalise correspondence on request. Assist the in all administrative tasks: schedule of meetings and appointments; screen and distribute incoming documents and correspondence, prepare responses and/or ensure appropriate follow-up, distribute and circulate information within the Directorate.

• Organise internal and external contacts and follow-up and coordinate the maintenance of a contact address system accessible for the Directorate

• Follow up MC and Board agendas and related financial actions; prepare documents requiring Director's approval and/or signature; monitor that deadlines are met and internal procedures are followed, liaise with other internal services and MC members

• Coordinate the secretariat team of the Directorate and maintain a good team spirit among Directorate and department support staff

• Provide guidance to Directorate staff on administrative/operational procedures; identify improvements and developments of existing methods and processes; organise and update the filing system, both electronic and paper

•  Support and monitor procurement process for external CFC consultants

Profil

Qualifications

• Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field.

• At least 5 years of relevant professional experience

•  In-depth knowledge and application of the Bank's administrative and operational policies and procedures, including those on privacy and confidentiality

•  Excellent knowledge of the Bank's standard computer tools, particularly Serapis, GED, Business Objects and MS Office Tools (Word, Excel, Powerpoint)

• Excellent knowledge of written and spoken English and a good command of French. Knowledge of other EU languages would be an advantage

Competencies

• Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals

• Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes

• Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.

•  Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behaviour with the organisation’s needs and intrinsic values, acting  with integrity in ways that promote the organisation’s mission, policies and rules

This is a great opportunity for a long-term temporary contract (initial 2-month + extensions), to start asap

Salary: 4250€ or 5000€ gross/month (depending on years of experience)