General Secretariat - Administrative Assistant (M/F)
Veröffentlicht am 20/05/2026
SOFITEX TALENT RECRUITMENT
- L-1617
- Empfang / Verwaltung / Sekretariat
- Zwischen 3.7k und 4.1k € / Monat
Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a : General Secretariat - Administrative Assistant (M/F)
The Administrative assistant will work in close cooperation with a team of professionals and other administrative/operational assistants.
Responsibilities
Assist in general secretarial duties and administrative tasks, including:
- managing telephone cove
- Support the head of division in the day-to-day administration of relevant processes and procedures to facilitate the well-functioning of the division;
- Provide administrative and secretarial assistance in the preparation of notes, briefings, presentations and other relevant documents in accordance with the standard for the different types of documents;
- Assist in the system-processing, sign-off and distribution of notes to the Management Committee, Board of Directors, etc and as appropriate, liaise with the Bank's translation teams;
- Support the regular monthly Group Operational Plan reporting, including the data collection process;
- Manage updating of document databases, relevant intranet pages, and maintain the electronic archives;
- Assist in the preparation, planning and organisation for various events; for example, organising meetings, presentations, seminars, liaison with protocol services, registration to external conferences, business trips;
- Organise the team's agenda, and coordinate participation in Management Committee and Board of Directors meetings;
- Other administrative tasks such as filling documents, entering data, maintaining email distribution lists, and logistical support to the team;
- Act as mutual back-up with the other divisional assistants, coordinating absences, where necessary;
- Contribute to a good working atmosphere within the division and the department to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives;
- Make suggestions to improve administrative processes, where relevant.
PROFIL
- You have a minimum of 3 years of experience on a similar role
- You are fluent in english and/or french. Any other language is an asset
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 3,800EUR and 4,300EUR gross per month, depending on experience.
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a : General Secretariat - Administrative Assistant (M/F)
The Administrative assistant will work in close cooperation with a team of professionals and other administrative/operational assistants.
Responsibilities
Assist in general secretarial duties and administrative tasks, including:
- managing telephone cove
- Support the head of division in the day-to-day administration of relevant processes and procedures to facilitate the well-functioning of the division;
- Provide administrative and secretarial assistance in the preparation of notes, briefings, presentations and other relevant documents in accordance with the standard for the different types of documents;
- Assist in the system-processing, sign-off and distribution of notes to the Management Committee, Board of Directors, etc and as appropriate, liaise with the Bank's translation teams;
- Support the regular monthly Group Operational Plan reporting, including the data collection process;
- Manage updating of document databases, relevant intranet pages, and maintain the electronic archives;
- Assist in the preparation, planning and organisation for various events; for example, organising meetings, presentations, seminars, liaison with protocol services, registration to external conferences, business trips;
- Organise the team's agenda, and coordinate participation in Management Committee and Board of Directors meetings;
- Other administrative tasks such as filling documents, entering data, maintaining email distribution lists, and logistical support to the team;
- Act as mutual back-up with the other divisional assistants, coordinating absences, where necessary;
- Contribute to a good working atmosphere within the division and the department to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives;
- Make suggestions to improve administrative processes, where relevant.
PROFIL
- You have a minimum of 3 years of experience on a similar role
- You are fluent in english and/or french. Any other language is an asset
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 3,800EUR and 4,300EUR gross per month, depending on experience.