Chief Executive/Deputy Chief Executive - Senior Governance Officer (M/F)

À propos de nous

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Senior Governance Officer (M/F)

The incumbent reports to and works under the supervision of senior members of the Governance Division.

The Governance Division is in charge of advising on corporate governance matters and providing organisational/advisory support to governing bodies (Chief Executive / Deputy Chief Executive, Board of Directors, Audit Board and General Meeting), as well as senior management committees, including the Executive and Senior Management Committee. 

The role encompasses a special focus on executive-level advising and interdepartmental collaboration, actioning work independently, as well as bringing urgent matters to the Head of Division attention. The role requires ability to work in a fast-paced and high-demanding environment, adapting to changing priorities and delivering towards strict deadlines without compromising quality. The role demands innovative thinking and skilful conflict resolution. Additionally, it necessitates contributing to an engaging environment, building trust through honesty, integrity, and authenticity.

Responsibilities:

• Assist in organizing the Executive and Senior Management Committee and other senior management committee meetings managed by the team, including preparing agendas, distributing materials within relevant deadlines, and overseeing meeting logistics.

• Maintain accurate and comprehensive records of the Executive and Senior Management Committee and other senior management committee meetings, ensuring all decisions and action points are thoroughly documented and properly stored through minutes, summaries, and action point logs.

• Assist, as needed, in the drafting of Board briefings.

• Contribute to strengthening governance framework by proposing and implementing improvements to existing processes, policies, and procedures based on best practices.

• Promote good communication, a friendly and welcoming working environment within the team and the department and ensure effective cooperation as well as dissemination of information and knowledge sharing.

• Provide support on digital transformation initiatives relevant to the team.

• Contribute to the administration and development of the portals under the team’s management.

• Proactively monitor and manage accordingly the team’s shared mailboxes and contacts databases.

• Provide support and act as back-up to the other officers in the division, as necessary.

Profil

• University degree, preferably at postgraduate level, in a relevant field (e.g., business administration, law, political sciences, finance) or equivalent qualification.

• A minimum of three (3) years’ relevant professional experience with an emphasis on previous experience with institutional, corporate and policy matters. 

• Excellent command of Microsoft Outlook and Microsoft Word; good command of other Microsoft Office tools and adaptable to digital solutions.

• Excellent drafting, editorial, and presentation skills, with the ability to communicate clearly and concisely. 

• Strong analytical and synthesis skills.

Competencies:

• Excellent knowledge of English.  Knowledge of other EU languages would be an advantage.

• Well-developed organisational skills with ability to multitask and prioritise in a fast-paced environment, whilst working with precision and attention to detail.

• Excellent interpersonal and communication skills, with developed sense of discretion and confidentiality.

• Solid work ethic, demonstrating flexibility and ability to adapt to demands within the Division.

• Ability to work independently, as well as cooperatively within a team, fostering a good working atmosphere with constructive and positive solution-oriented attitude.

• First contract of 2 months as a trial period and then an extension

• Salary range beetween 4523€ and 6460€ gross monthly