Personal Assistant to CIO (EN/FR)

Job description

Arhis HR Solutions Tertiaire is recruiting, on behalf of one of its international clients, a Personal Assistant to provide high-level administrative and operational support to a senior executive.

Your responsibilities

As a trusted business partner, you will play a key role in ensuring the smooth day-to-day management of the Executive's activities.

Your main responsibilities will include:

• Managing a complex executive calendar, including meetings, appointments and domestic/international travel arrangements.
• Acting as the main point of contact between the Executive, internal departments and external partners.
• Organising meetings, preparing agendas, presentations and meeting minutes.
• Drafting correspondence, reports, presentations and confidential documents.
• Preparing PowerPoint presentations, dashboards and management reports.
• Managing expense reports, confidential files and administrative documentation.
• Coordinating cross-functional projects and ensuring deadlines are met.
• Supporting internal communication initiatives and governance meetings.
• Prioritising requests and ensuring efficient follow-up of sensitive matters.
• Providing comprehensive administrative support to senior management.

Requirements

Your profile

• Bachelor's degree in Business Administration, Executive Assistance or a related field.
• Minimum 3 to 5 years of experience supporting senior executives or executive management.
• Excellent command of Microsoft Office Suite (Excel, PowerPoint, Outlook, Word and ideally SharePoint).
• Strong organisational and communication skills.
• Ability to manage multiple priorities in a fast-paced international environment.
• High level of discretion, professionalism and attention to detail.
• Proactive, autonomous and solution-oriented mindset.

Languages

• Fluent English is mandatory.
• French is considered a strong asset.

What we offer

• A challenging role within an international organisation.
• Exposure to senior leadership and strategic projects.
• A dynamic and collaborative working environment.
• A stable position with long-term career opportunities.