Team Secretary (M/F/X)

Your missions:

• Provide day-to-day administrative support to lawyers and partners


• Monitor incoming and outgoing correspondence, documents, and parcel deliveries


• Liaise with colleagues across international offices, clients, and external suppliers


• Organize internal and external meetings and manage complex calendars


• Coordinate business travel arrangements and process related expense reports


• Support the tracking and coordination of business development activities


• Provide administrative assistance with client onboarding and invoicing processes


• Manage office supplies and consumables, including stock monitoring, ordering, and receiving deliveries


• Contribute to the smooth day-to-day operation of the office through efficient organization and proactive support

Your profile:

• Previous experience as a Secretary, Team Assistant, Personal Assistant, or in a similar administrative role, preferably within an international environment


• Experience within a law firm or professional services environment would be considered an asset


• Fluent English, both written and spoken; French and/or German would be an advantage


• Excellent communication and interpersonal skills


• Strong command of MS Office applications, particularly Outlook, Word, Excel, and PowerPoint


• Highly organized with strong attention to detail and the ability to manage multiple priorities


• Proactive, responsive, and able to work independently while remaining a strong team player


• Demonstrates a high level of confidentiality, discretion, and professionalism

Interested in this opportunity? Apply now!