Senior Operational Assistant (M/F/X)

Your missions:

• Provide comprehensive administrative and operational support to the Head of Unit and the wider team


• Maintain, update and improve a digital regulatory database hosted on SharePoint


• Manage user access rights and ensure the accuracy, organization and quality of the information stored


• Prepare notes, briefings, presentations and other documents in line with institutional standards


• Support the implementation of administrative processes and contribute to the smooth day-to-day operations of the Unit


• Work closely with team members to ensure effective communication and coordination across the Department


• Act as back-up for the other Unit Assistant and coordinate absences when required


• Handle a variety of administrative tasks and provide support during colleagues' absences


• Contribute to process improvements and help maintain a collaborative and positive working environment

Your profile:

• Secondary education complemented by a two-year certification in Secretarial Studies, Business Administration or a related field


• At least 3 years of experience in an administrative or operational support role


• Good knowledge of Microsoft Office (Word, Excel and PowerPoint) and collaborative tools, particularly SharePoint


• Excellent proofreading skills with a strong eye for detail and accuracy


• Strong organisational skills with the ability to manage multiple priorities and meet tight deadlines


• Discreet, reliable and able to work independently while maintaining a strong team spirit


• Excellent communication and interpersonal skills


• Fluency in English, both written and spoken, is essential; French and/or any additional EU language would be considered an asset

Interested in this opportunity? Apply now!