Executive Assistant (M/F/X)

Manpower is recruiting for a prestigious European institution based in Luxembourg an experienced Executive Assistant.

This position offers the opportunity to work in a highly international environment, providing executive and administrative support to senior management while contributing to the smooth operation of a key department.

• Manage calendars, schedule meetings and coordinate appointments for senior management.


• Liaise with internal and external stakeholders and act as a key point of contact.


• Provide administrative support to various teams and provide back-up support to colleagues when required.


• Organise participation in meetings, conferences, receptions and external events, including the preparation of briefing documents and travel arrangements.


• Prepare documents requiring approvals and signatures while ensuring compliance with internal procedures and deadlines.


• Handle incoming correspondence and ensure appropriate follow-up.


• Coordinate business trips and prepare related expense reports.


• Maintain efficient electronic and paper filing systems.


• Organise departmental and management meetings, including preparation of agendas, documentation and follow-up actions.


• Assist with office space management and other administrative tasks to support daily operations

• Secondary education complemented by a 2-year certification in a relevant field (Secretarial Studies, Business Administration or equivalent).


• Minimum 5 years of professional experience in an administrative support or executive assistant role.


• Fluent in both English and French,


• Excellent organisational and multitasking skills with the ability to manage multiple priorities and tight deadlines.


• Strong sense of responsibility, autonomy and initiative.


• Excellent attention to detail and commitment to delivering high-quality work.


• Demonstrated ability to handle confidential and sensitive information with discretion.


• Excellent interpersonal and communication skills, including experience interacting with senior-level stakeholders.