Administrative Assistant (M/F/X)

Your missions:

• Ensure the smooth day-to-day administrative management of the division’s activities
  
• Provide administrative support to the Head of Division and follow up on requests and action items
  
• Organise meetings, coordinate calendars and manage scheduling activities
  
• Participate in team meetings and proactively monitor the implementation of decisions and follow-up actions
  
• Facilitate effective communication and information sharing within the team to support timely delivery of tasks
  
• Coordinate staff-related logistical matters, including office space, furniture, supplies, IT equipment and access management
  
• Liaise with internal stakeholders to ensure the provision and maintenance of office facilities and services
  
• Support office moves, onboarding arrangements and operational logistics for new and existing employees
  
• Contribute to administrative and facilities-related projects, resolving issues with initiative and sound judgement
  
• Maintain and update operational dashboards and administrative tracking tools
  
• Coordinate and implement requests related to temporary staff management, including interns and temporary workers
  
• Contribute to a positive and collaborative working environment and support the achievement of team objectives
  

Your profile:

• Secondary education, ideally complemented by a certification in Business Administration, Secretarial Studies or a related field
  
• Minimum 3 years of experience in an administrative support or assistant role
  
• Excellent command of MS Office tools, particularly Word, Excel and PowerPoint
  
• Excellent written and spoken English is mandatory
  
• Knowledge of French or another European language would be considered an asset
  
• Strong organisational and prioritisation skills with the ability to manage multiple tasks simultaneously
  
• Excellent attention to detail and ability to meet tight deadlines
  
• Proactive, solution-oriented and able to work independently
  
• Strong interpersonal and communication skills with a collaborative mindset
  
• Ability to handle confidential information with discretion and professionalism
  

Please note that this assignment may be extended, in accordance with Luxembourg labour law, for a maximum duration of one year.

Interested in this opportunity? Apply now!