Administrative Assistant (M/F/X)

Your missions:

Provide high-quality administrative and operational support to the Head of Division, Loan Officers, and the Assistant team, ensuring the smooth running and efficiency of the Division’s activities.

• Support the day-to-day coordination and organisation of the Division, contributing to overall operational efficiency
  
• Manage multiple tasks and priorities simultaneously, ensuring responsiveness to urgent requests and adherence to tight deadlines
  
• Prepare statistics, reports, and presentations related to Division activities
  
• Coordinate the full administrative execution of the lending approval process
  
• Support Loan Officers throughout the credit cycle, including document finalisation, formatting, distribution, filing, and quality control
  
• Maintain and update contact databases and ensure the continuity of information flows
  
• Ensure high data quality within internal systems through updates, consistency checks, compliance monitoring, and proactive follow-up on system alerts
  
• Contribute to document management, including digitalisation, filing, and contract documentation handling
  
• Participate in continuous improvement of processes and working methods
  
• Collaborate closely with other assistants and teams across the Division and Department
  
• Contribute to a structured, collaborative, and high-performing team environment
  

Your profile:

• First experience in administrative support, back-office, file management, or team assistance, ideally in an international or corporate environment
  
• Strong command of MS Office tools, particularly Word, Excel, and PowerPoint, as well as data management systems
  
• Excellent organisational skills, rigour, and strong attention to detail
  
• Ability to manage multiple priorities and work under tight deadlines
  
• Strong team spirit and good interpersonal skills in a collaborative environment
  
• Ability to handle confidential information with discretion and professionalism
  
• Very good command of English (written and spoken); knowledge of Italian is an advantage
  
• Secondary-level education, preferably complemented by training in administration, office management, or a related field
  

Interested in this opportunity? Apply now!