Administrative Assistant (M/F/X)

Your missions:

• Proofread, update, and perform final checks of governing bodies’ agendas for senior management


• Monitor and follow up on team members’ tasks related to official notes and documents by maintaining and updating internal databases


• Create, organize, and manage document libraries using collaborative tools (TEAMS, GED) and support online working groups


• Follow up on mission-related requests and handle queries from team members


• Manage shared inboxes, screen incoming requests, and redirect them to the appropriate stakeholders


• Contribute to the continuous improvement of internal procedures by actively participating in assistants’ meetings and cross-functional initiatives


• Provide backup support to other assistants within the division and/or department when required


• Assist in maintaining and updating databases related to internal requests

Your profile:

• Secondary education complemented by a 2-year certification in a relevant field (administration, secretarial studies, business support) or equivalent professional experience


• At least 3 years of relevant experience in an administrative or coordination role


• Good command of standard IT tools (Word, Excel, PowerPoint); knowledge of Serapis and Business Objects is an advantage


• Familiarity with the functioning of a financial or public institution is a plus


• Excellent written and spoken English and good knowledge of French; additional EU languages are an asset


• Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines


• Team-oriented mindset with good communication and collaboration skills


• High level of accuracy and attention to detail


• Ability to handle confidential information with discretion and integrity

Interested in this opportunity? Apply now!