Junior Executive Assistant

Our client, a bank based in Bertrange, is currently searching for its futur Junior Executive Assistant to start as soon as possible until April 2026. The Executive Assistant provides support to the EEA Market Executive by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement.

At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Your responsabilities :

• Processing expense claims and invoices in line with company policies and procedures.
• Managing complex calendars and diaries, including meeting scheduling, prioritization, and coordination for senior stakeholders.
• Organizing domestic and international business travel arrangements, including flights, rail travel, accommodation, ground transportation, visas, and passport renewals.
• Raising, monitoring, and following up on marketplace requests to ensure timely completion and resolution.
• Coordinating the procurement and allocation of IT equipment, including laptops, mobile phones, headsets, and other devices.
• Preparing meeting materials and documentation, including printing, binding, and compiling packs for internal and external meetings.
• Managing meeting and event logistics, including room reservations, catering, audiovisual equipment, restaurant bookings, and visitor arrangements.
• Acting as a liaison with reception and support teams to facilitate visitor access, onboarding activities, and employee visits.
• Overseeing office purchasing activities, including stationery, business cards, promotional materials, stamps, and general office supplies.
• Coordinating mail and courier services, tracking shipments, and resolving delivery-related issues.
• Supporting office space management initiatives, including workstation moves and larger office relocation projects.
• Providing comprehensive administrative support, including facilities coordination, office equipment troubleshooting, telephone coverage, and ad hoc operational assistance.

Your profil :

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Elif Ozdemir as soon as possible

CONFIDENTIALITY ASSURED.

Ready For Next.

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