Internship - Digital innovation & project monitoring (6 months)
Veröffentlicht am 16/05/2024
Bank Pictet & Cie (Europe) AG, succursale de Luxembourg
Pictet is an investment-led service company, offering wealth management, asset management and related services. We are a partnership of eight owner managers and our principles of succession and transmission of ownership have remained unchanged since founding in 1805.
Our purpose is to build responsible partnerships with our clients, communities, and the companies in which we invest, in order to safeguard and transmit wealth, of all kinds, in the service of the real economy.
With more than CHF 612 billion in assets under management or custody at 31 December 2022, Pictet is today one of the leading Europe-based independent wealth and asset managers.
The Group is headquartered in Geneva, where its activities began, and employs more than 5000 employees. With 30 offices, it is also present in Amsterdam, Basel, Barcelona, Brussels, Dubai, Frankfurt, Hong Kong, Lausanne, London, Luxembourg, Madrid, Milan, Monaco, Montreal, Munich, Nassau, Osaka, Paris, Rome, Shanghai, Singapore, Stuttgart, Taipei, Tel-Aviv, Tokyo, Turin, Verona, Shanghai, New York and Zurich.
Your team
The Pictet Group is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700 people.
Technology & Operations design and integrate software applications ranging from portfolio management systems, trading platforms to banking and corporate solutions. The division is responsible for some of the Group’s key innovations while sustaining business operations and developing custodian and funds administration services.
We are looking for a young professional to join our Information Delivery LUX team which is responsible for managing mailroom, for digitalization center, archiving and document management, coordinator of mass mailing to clients and support for Front teams as Business Owner of archiving and digital tools.
Start date: ASAP
Duration: 6 months
Prerequisite : a tripartite internship agreement signed with your school
Your role
As member of the team, you will have numerous interactions with different departments in the Bank (including Legal, Client Register, Front Office, etc.), and also unilaterally with clients through regulatory and extraordinary communications (daily and monthly reporting, mailings, extraordinary correspondence, other post, etc.), as well as various documents produced for the Front Office. Thoroughness and an exemplary commitment to in-house and external clients are therefore essential.
Responsibilities:
- Follow-up of digital tools under our responsibility in order to improve them in an Agile way, and training of internal teams in their use.
- Serve as a point of contact for support with digital tools for document transmission and processing.
- Support Front teams (reports on demand, archives request, etc.).
- Manage risks and prioritize tasks effectively to meet deadlines and stakeholders requirements.
- Collaborate with cross-functional teams to improve tools and processes, contributing to continuous improvement initiatives.
- Prepare, control, and produce mass mailings (automated or manual).
- Process and digitalize physical incoming mail and contractual documents through our digital tools.
- Manage digital and physical documents archiving, and monitor our archiving tools (control, processing errors, monitoring productions, etc.).
- Manage outgoing productions to clients (reports, mailing, etc.).
Your profile
- A first experience in administrative tasks management, digital innovation and project monitoring will be considered as an asset.
- Fluent French, good written and spoken English; proficiency in additional languages is an asset.
- Strong computer skills, in particular Word, Excel and PowerPoint.
- Daily work with Atlassian stack (Jira, Wiki).
- Strong organizational and multi-tasking skills.
- Very good analytical skills,
- Team player with strong communication and interpersonal skills
- An enquiring mind and eager to learn new technologies and skills.
- Keen sense of discretion and confidentiality.
Note
We will not accept any CVs from agencies.
In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.
Flexible and modern ways of working
As a responsible and supportive employer, we promote the well-being of our employees through a set of flexible working arrangements, ranging from a work-from-home policy for eligible functions to opportunities for annualised part-time leave and extended parental leave.
Diversity & Inclusion
Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.
